part 14 Email Templates For Web Designers And Developers

Funds Needed For Materials

Some designs require third-party resources, such as stock photography or original artwork. Most contracts have a clause that the client will pay for these materials, but reminding the client of as much via email is always prudent.

[Subject:] Materials needed for the design

[Client’s name],

I’m sending you this as a record of my request for materials. Specifically, the design requires the following items:

• [first item (such as a stock photograph, with link)]
• [second item (such as artwork, with link)]

These materials will be used for [insert intended use].

The total price for such materials is [$X], which breaks down as [$Y] for the first item, and [$Z] for the second item.

According to our agreement, the funds for such materials will come from you.

Please reply with your approval, and send the payment over by [date X].

Thanks, [Your name] [contact details, website]